Nil Media is committed to providing quality services to you and this policy outlines ongoing obligations to you in respect of how your Personal Information is managed. Nil Media complies with the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth) as well as the General Data Protection Regulation (GDPR) (EU 2016/679) for clients and visitors located in the European Union / Germany.

A copy of the Australian Privacy Principles may be obtained from the website of The Office of the Australian Information Commissioner at www.oaic.gov.au.

What is Personal Information and why is it collected?

Personal Information is information or an opinion that identifies an individual. Examples of Personal Information collected include: names, business or company names, addresses, email addresses, and phone numbers.

This Personal Information is obtained in many ways including direct correspondence, telephone, email, via the website www.nilmedia.com.au, from media and publications, from other publicly available sources, from cookies, and from third parties. External website links or policies of authorized third parties are not guaranteed.

Personal Information is collected for the primary purpose of providing services, sharing relevant updates, and marketing communications. It may also be used for secondary purposes closely related to the primary purpose in circumstances where you would reasonably expect such use or disclosure. You may unsubscribe from mailing/marketing communications at any time by sending an email to [email protected] or using the designated links provided in digital mail-outs.

When Personal Information is collected, the reasons for its collection and intended usage will be explained where appropriate and possible.

Sensitive Information

Sensitive information is defined in the Privacy Act to include information or opinions about an individual’s racial or ethnic origin, political opinions, membership of a political association, religious or philosophical beliefs, membership of a trade union or other professional body, criminal record, or health information.

Sensitive information will be used only:

- For the primary purpose for which it was obtained;

- For a secondary purpose directly related to the primary purpose;

- With your explicit consent; or where required or authorized by law.

Third Parties

Where reasonable and practicable, Personal Information will be collected directly from you. If information is received via third parties, reasonable steps will be taken to ensure you are made aware of the information provided.

Disclosure of Personal Information

Your Personal Information may be disclosed in circumstances including:

- To third parties where you consent to the disclosure; and

- Where required or authorized by law.

Security of Personal Information

Personal Information is stored in a manner that reasonably protects it from misuse, loss, and unauthorized access, modification, or disclosure.

When Personal Information is no longer needed for the purpose for which it was obtained, reasonable steps are taken to destroy or permanently de-identify it. However, most Personal Information stored in client files will be retained for a minimum of 7 years in accordance with legal and financial obligations.

Access to your Personal Information

You may access the Personal Information held about you to update or correct it, subject to certain exceptions. To request access, please submit a written request to [email protected].

Nil Media does not charge a fee for access requests, but an administrative fee may apply for providing a copy of the records. Valid identification may be required prior to releasing requested information.

Maintaining the Quality of your Personal Information

Maintaining accurate, complete, and up-to-date Personal Information is essential. If you notice any inaccuracies or outdated details, please advise as soon as practicable to ensure records remain accurate.

Additional Provisions for Users in the European Union (GDPR)

If you reside in the European Economic Area (EEA) / Germany, the following provisions apply in accordance with the General Data Protection Regulation (GDPR):

Controller: Aylin Nil Oertuelue (Nil Media), Email: [email protected].

Legal Basis for Processing: Personal data is processed based on:

Art. 6(1)(b) GDPR: For the performance of a contract or prior to entering into a contract.

Art. 6(1)(c) GDPR: For compliance with legal and statutory retention obligations.

Art. 6(1)(f) GDPR: Legitimate interest in responding to inquiries, providing reliable services, and securing the website.

Art. 6(1)(a) GDPR: Consent provided by you (e.g., newsletters or cookies).

International Data Transfers: Because Nil Media operates internationally, data may be transferred to and processed in Australia or other jurisdictions. Transfers outside the EEA are governed by standard contractual clauses or equivalent safeguards where required.

Your Rights under GDPR: You have the right to request access (Art. 15), rectification (Art. 16), erasure (Art. 17), restriction of processing (Art. 18), data portability (Art. 20), and the right to object to processing (Art. 21). You also have the right to lodge a complaint with a data protection supervisory authority in your country of residence (Art. 77 GDPR).

Policy Updates

This Policy may change from time to time and the latest version is available on the website.

Privacy Policy Inquiries & Complaints

For any questions, requests, or complaints regarding this Privacy Policy, please contact:

Nil Media

Contact: Aylin Nil Oertuelue

Email: [email protected]

Phone: 0434 462 598

Website: www.nilmedia.com.au